The work order, or maintenance request, is the fundamental notion to comprehend how a Software CMMS operates. Work orders serve as the center of everything; a particular technician may track them in real time, process them, mark them as resolved, archive them, and utilize them to provide thorough reports on how they were handled.
Any maintenance management software designed for this purpose, which applies to both reactive maintenance and corrective maintenance duties and preventative maintenance programs, serves this primary function. The remaining features, which differ across Software CMMS, work to increase control over the whole maintenance process, streamline communication, and speed up the administration of maintenance requests.
Here are a few illustrations:
- Asset management, so you always have access to all the details about each piece of equipment
- Planning activities and preventative maintenance elements so that you may plan regular inspections
- Capabilities for reactive maintenance and failure reporting to address any unanticipated equipment failures
- Stock control and disruption prevention through stock management
- The ability to create maintenance requests from any employee or client, which accelerates the failure detection process
- Performing audits on your infrastructure and equipment
- Keeping an eye on your buildings’ energy use, including water, gas, and lighting
- Mobile CMMS app for employees, including maintenance personnel
- Since there is always space for improvement, performance reports
Benefits of a CMMS:
The benefits of software CMMS, including the rise in team productivity, improved cost management, and inventory optimization, are almost universally acknowledged by enterprises.
Information centralization:
You need a CMMS if trying to find information regarding the most recent air conditioning repair you completed is like trying to find a needle in a haystack.
Lost paper and countless Excel sheets are eliminated by the CMMS. It is very easy to locate work schedules, maintenance request logs, instruction manuals, and other sorts of files from the time you enter and configures the software with all of your information.
Contemporary Communication:
Each team member gets a notice from a CMMS whenever they are given a task. On the other side, it makes it simpler to notify the technical staff of difficulties, which speeds up response.
Productivity growth:
An improvement in staff productivity is reported by 86.7% of businesses using CMMSs, per research released in July 2019. One advantage is that maintenance managers may allocate work to their technicians more quickly, and the other is that technicians can rapidly obtain the information they want.
Decreased downtime:
The likelihood of an equipment breakdown rises each time you put a task on your backlog and diverge from your maintenance schedule. Reduced downtime is one of the key benefits of a CMMS Software, which was cited by 82.8% of businesses in the same research. This is because the software makes it simpler to schedule, manage, and analyze all preventative maintenance programs.
More preventative maintenance results in less reactive maintenance and downtime, which lowers costs.
Cost management:
Do you recall when we asked you if you rely on intuition while making decisions? You may start to make more educated decisions and forecast how much you will spend on maintenance with more certainty using the data gathered by CMMS and the automated reports. Because of this, 89% of businesses employing CMMS report improved cost management.
Longer asset lifespan:
A CMMS Features may help organizations extend the life of their assets, according to 88.2% of businesses. The increase in production, which enables them to adhere to their preventive maintenance plan more strictly, the decline in breakdowns, and, of course, the early problem detection provided by the rapid failure reporting capabilities, are a few probable explanations.
Stock control:
Better stock control is a key benefit of adopting a CMMS. Because of decreased overstocking and inventory loss, 88% of businesses can save expenses associated with a stock.
Don’t get us wrong: a CMMS is a blessing in comparison to the absence of a maintenance software solution. Unfortunately, a CMMS falls a little short when compared to the current and cutting-edge technology.
